Fleet management, answered.

Real-time GPS fleet tracking starts at $22 per vehicle per month with Responsible Fleet. AI dash cameras start at $40 per vehicle per month, and asset trackers for trailers and equipment start at $22 per asset per month. Every published rate is on our site — no "call for a quote" runaround, no surprise add-ons, and the same plan whether you have three vehicles or three hundred.

No. You choose. Go month-to-month for maximum flexibility, or save with a 24-month plan that locks in a lower per-vehicle rate. Both options come with the same hardware, the same dispatch software, and the same US-based support. We would rather earn your business each month than trap you in fine print.

No setup fee on month-to-month plans. The 24-month plan has no upfront hardware fee. Some no-contract camera plans include a one-time equipment payment in exchange for a lower monthly rate — that price is shown clearly at checkout, never as a surprise on the invoice.

Yes. Every plan is backed by a 30-day money-back guarantee. Install it on your fleet, try the real-time tracking and the dashboard, talk to support, and if it is not the right fit within 30 days you get your money back. Simple.

Call or email our US-based team and we take care of it. Month-to-month plans cancel going forward. Within the first 30 days you are covered by the money-back guarantee. We do not run a multi-screen cancellation maze.

Yes. The 24-month plan already lowers your per-vehicle rate, and the more vehicles you run the more it adds up. Tell us your fleet size on a five-minute call and we will lay out the math in plain numbers — no high-pressure pitch.

Yes. You can run GPS tracking only on the older trucks, GPS plus dash cameras on the highway tractors, ELD on the regulated drivers, and asset trackers on the trailers, all under one platform and one bill. Add and remove devices anytime.

Honest answer: we are usually less expensive per vehicle and we publish our prices on the site, which most enterprise vendors do not. The big platforms can have more sales-led features for very large fleets; we are built and priced for small and mid-size fleets who need real software without the enterprise sticker shock.

A small device in each vehicle uses GPS satellites to know where it is and a cellular connection to send that location to your dashboard. You see every vehicle on a live map, plus speed, idle time, route history, and alerts you set. The driver does not have to do anything — the device handles it in the background.

Location is typically accurate to within a few meters under open sky. In dense urban canyons or covered parking the accuracy may drop briefly, then snap back when the vehicle gets clear sky. The map smooths short outages so you see a clean route, not a jagged one.

Live location updates every 10 to 30 seconds while a vehicle is moving. Stationary vehicles report less frequently to save battery on the device. You can also pull a full history of any trip back to the minute.

Yes. Full trip history is retained and searchable. Click any vehicle, pick a date, and play back the route, stops, idle time, and speeds — same view the driver experienced in real time.

Yes. You can create alerts for speeding, hard braking, hard acceleration, prolonged idling, after-hours use, entering or leaving a geofence, and more. Alerts can be sent by email, push notification, or both.

A geofence is a virtual boundary you draw on the map around a job site, customer location, or yard. The system tells you when a vehicle enters or leaves the boundary. Fleets use them for arrival confirmation, lunch boundary checks, after-hours alerts, and automatic stop logging.

In areas with no cell coverage the device buffers GPS data on board and uploads it as soon as it gets signal again — you do not lose the route, it just arrives a few minutes late. For truly remote terrain (mining roads, oil fields, off-grid agriculture) we also offer satellite asset trackers.

Yes — that is one of its most valuable jobs. The device continues reporting location while the vehicle moves, so you can show law enforcement exactly where it is. Many of our customers have recovered stolen trucks within hours instead of weeks.

A fleet dash camera is a connected HD camera mounted inside a vehicle that records the road, the cab, or both. The footage uploads automatically to a secure cloud dashboard, so you do not have to pull SD cards. Used right, it protects drivers from false claims, captures real incidents on video, and gives you the truth when someone disputes a story.

You can choose. The standard fleet dash cam captures the road only. The dual-facing unit also adds a driver-facing camera for inside-the-cab visibility. For broader vehicle coverage we offer the 270° Multi-Camera System with two auxiliary side cameras that fill in the blind spots.

Road-facing video records in HD (1080p) with a wide-angle lens so you capture full lane width. Auxiliary side cameras also record 1080p. Footage is bright and clean in daylight; the cameras have low-light tuning for night driving.

Critical clips tied to events (hard braking, collision, panic button) are auto-uploaded and retained on your account so they are there when you need them. Continuous on-device footage rolls on the SD card for several days depending on resolution, and you can request specific time windows to be uploaded on demand.

On supported camera plans, yes — you can pull a live road or cab view from the dashboard. This is intentionally a permissioned action (it is not "always on" surveillance), and it is most often used to verify location during an emergency or confirm a driver is safe after an alert.

Audio is configurable. Many fleets choose road-camera audio only, no in-cab audio, to address driver privacy. Some states have stricter rules on in-cab audio recording — we will help you set it up to match your state and your team comfort level.

On a hard impact or sudden deceleration the camera marks the clip as a critical event and uploads it immediately. The 30-second window before and after the impact is preserved so you have road view, vehicle telemetry, and timestamps to support an insurance claim or defend the driver.

No. Drivers cannot delete or alter footage from the cab. That is on purpose — the camera is an objective record, and drivers gain protection from false claims when they cannot be accused of cherry-picking what survives.

The camera analyzes the road and the driver in real time and flags risky patterns: following too close, lane drift, distracted driving, cellphone use, no seatbelt, drowsiness signs. When it detects one, the camera can give the driver an in-cab voice prompt ("eyes up") and tag the clip for review.

Yes — most fleets see measurable improvements within the first 60 days. The in-cab alert in the moment matters more than monthly coaching meetings. Drivers correct themselves before the trip ends, and you get safer routes without a hard conversation.

Road detection works in low light through the camera’s night tuning; driver-facing detection uses infrared so it works in the dark and through sunglasses. Heavy rain or snow can reduce detection confidence, similar to a human driver — the system errs on the side of fewer false alerts.

Yes. In-cab voice alerts are configurable per fleet and per driver. Some fleets use them on day one; others ramp them in after onboarding. The detection still runs and tags clips for review either way.

The system uses combined signals — eyelid duration, head pose, frequency of distraction events in the trip — and only flags drowsiness when the pattern crosses a threshold. False-positive rates have dropped significantly over the past few years as the models have matured.

Not at all. Our plug-and-play GPS tracker pushes into the vehicle’s OBD-II port (the diagnostic port under the dash) and starts reporting in seconds — no tools, no shop visit. If you prefer it hidden, we also offer a hardwired install. We will help you choose what fits each vehicle.

A road-facing dash camera takes most installers about 20–30 minutes per vehicle. The multi-camera bundle takes longer (about 60–90 minutes) because the auxiliary cameras need to be routed to the cab. We send all the wiring, mounts, and a clear install guide.

Most fleets do their own plug-and-play installs in their own shop. For hardwired dash cameras or the multi-camera bundle, some fleets prefer a local technician. We can recommend installers in your area if you want one.

No. The plug-and-play OBD tracker uses the standard diagnostic port the same way a mechanic does. Hardwired installs use standard 12V vehicle power — the same place a radio gets power. Neither method modifies powertrain or safety systems.

Most fleets are fully installed, onboarded, and live within about two weeks of receiving hardware. The first vehicle reports the same day. The rest of the time is split between installing the remaining vehicles, training the team on the dashboard, and configuring geofences and alerts.

Yes. Start with GPS tracking and add dash cameras, asset tracking, dispatch, or compliance whenever you want — all under one login. The platform scales with you.

Just the vehicle, the OBD-II port, and a few minutes. We send the device, a quick-start card, and access to the dashboard. The first install on a new vehicle takes about three minutes and the device starts reporting within five.

An ELD (Electronic Logging Device) is the FMCSA-approved replacement for paper logbooks. Most drivers of commercial motor vehicles requiring a CDL who are subject to hours-of-service rules are required to use one. Short-haul drivers and some agricultural / personal-conveyance use cases are exempt. We will help you check whether your operation qualifies.

Yes. Our ELD All-in-One Tracker is on the FMCSA-registered device list. It captures hours of service automatically, supports driver workflows for status changes, and produces the standard ELD output file for roadside inspection.

For property-carrying drivers: 11-hour driving limit within a 14-hour on-duty window, after 10 consecutive hours off duty. A 30-minute break is required after 8 hours of driving. The weekly limit is 60 hours in 7 days or 70 hours in 8 days, with a 34-hour restart option. Passenger-carrying drivers have different limits.

A DVIR is a Driver Vehicle Inspection Report — a daily checklist drivers complete to confirm the vehicle is roadworthy and to log any defects. For most commercial drivers it is required, and the FMCSA has explicitly clarified that electronic DVIRs (eDVIR) are acceptable. Ours rolls into the same app the driver already uses.

ELD and HOS records must be retained for at least six months. DVIRs must be retained for at least three months. Our platform keeps both online indefinitely so audits are a matter of running a report, not digging through filing cabinets.

The officer asks for the ELD record, and your driver transfers it electronically (the standard FMCSA file format). If the officer prefers, the driver can also display the on-screen logs. Our app walks the driver through both flows.

Yes. Because the GPS knows where the vehicle drove and the ELD knows the engine hours, the platform can produce a state-by-state miles-driven report you can drop into an IFTA filing. It does not file IFTA for you, but it removes the manual log-by-state reconstruction.

That is a regulatory process at the carrier level, separate from our hardware. We do not run the clearinghouse, but the same platform can hold driver records (CDL expiration, medical card expiration, training certifications) so you stop discovering an expired credential after the fact.

With long-life or solar-powered asset trackers. They run for years on internal batteries (or indefinitely on solar) and report location, motion, and shock without needing to be wired to anything. Magnet, screw, or hidden-mount options are available depending on the asset.

A standard non-powered tracker lasts about 3–5 years on a single battery depending on how often you set it to report. Solar-powered trackers report indefinitely as long as the panel sees daylight. We size the right tracker to your asset and check-in frequency.

Yes — for true off-grid coverage we offer satellite-based asset trackers that report via satellite instead of cellular. They cost a bit more but they will tell you where a trailer is in the middle of nowhere.

Trailers, dumpsters, generators, light towers, skid steers, mowers, attachments, containers, portable buildings, and any expensive thing that walks off if you do not watch it. If it can hold a tracker, we have probably tracked it.

You can set motion alerts that fire within seconds of the trailer being bumped, hooked, or rolled. That has helped customers recover stolen trailers in hours instead of writing them off.

Yes. Storage mode dials back the reporting interval so the battery lasts much longer when the asset is parked. As soon as it moves, the tracker wakes up and resumes normal reporting.

GPS feeds your dispatch board so you can assign the closest available truck, give a customer a real arrival window, and confirm the technician actually showed up. We integrate with leading FSM platforms (such as ServiceTitan, Housecall Pro, and Jobber) and sync via standard APIs or via our own dispatch tools if you do not have an FSM yet.

Yes — for fleets that do not already have an FSM, we offer scheduling, dispatch, and work-order tracking that uses the live GPS data automatically. You see jobs and trucks on the same map.

Yes. The dashboard shows every truck’s live location and current job, so dispatch can drop a new job on the closest available crew and message the driver in one motion. This is the single biggest dispatch upgrade most field-service fleets see.

Yes. Time-on-site from the GPS data and completed work orders can flow into QuickBooks Online for invoicing. That means less manual entry and accurate billing based on what actually happened, not what someone remembered.

Yes. We support standard integrations with major CRMs to keep customer addresses, service histories, and job notes aligned with what is happening in the field.

Yes. Drivers see today’s assigned jobs, their hours of service, their inspection checklist, and any messages dispatch sent — all in one app. Fewer apps means more compliance and faster jobs.

Yes. We have a REST API that exposes vehicle location, trip history, driver status, and alerts so your in-house systems can use the same data the dashboard shows.

Most small fleets see payback in the first 60 to 90 days. The biggest early wins come from idle reduction, route efficiency, recovery of stolen vehicles, and proving service times to billing customers — all easy to measure against the previous quarter.

Real numbers vary by fleet, but a vehicle that idles for an hour a day burns roughly a gallon of fuel doing nothing. Cutting that habit on even a portion of your fleet shows up on the fuel card the first month.

Often, yes. Many commercial fleet insurers offer policy discounts when a fleet runs telematics and dash cameras, especially AI-detection cameras, because the loss data is clearly better. Discounts vary by carrier, so it is worth asking your underwriter directly.

The ROI calculator estimates per-vehicle savings on fuel, idle, theft recovery, and labor visibility based on your fleet size and current cost baseline. It is intentionally conservative — fleets often beat the projection.

Frequently, yes — because the same hours suddenly account for more work. Visibility ends "I was on the job until 6" debates, and idle / detour time becomes obvious. Most fleets see overtime trend down once the data is visible.

Yes. With live location and motion alerts, law enforcement can be guided directly to a stolen truck. The recovery rate for tracked vehicles is dramatically higher than non-tracked, and the recovery typically happens in hours rather than weeks.

Two ways. First, engine diagnostics surface fault codes early so a $100 fix does not become a $5,000 repair. Second, the platform schedules maintenance by actual mileage or engine hours, so you stop over-servicing healthy vehicles and under-servicing tired ones.

Yes in most US states for commercial vehicles you own. Some states have specific consent rules around audio recording or driver-facing cameras — we help you configure the system to match your state and you will likely want to communicate clearly with your drivers regardless of whether you are required to.

Best practice (and the law in some states) is yes — and it is almost always better for adoption anyway. Drivers who understand the camera protects them from false claims accept it far more readily than drivers who feel surveilled.

Yes, audio is configurable. Many fleets run video only or road-camera audio only. If you operate in a state with strict in-cab audio rules, we configure it to comply by default.

On most plans, yes — drivers can review their own clips and learn from them. Self-review tends to change behavior faster than being shown the clip by a manager in a meeting.

Access is role-based. Owners and dispatch typically have full access. Coaches and safety leads can have access scoped to their drivers. Drivers usually have access to their own clips and to nothing else.

No — and that matters. The tracker reports on the vehicle, not the human. With the right configuration the device knows when a vehicle is in personal-conveyance / off-duty status and reports accordingly, so personal time stays personal.

Three things: tell drivers up front and explain why, share the first few "exoneration" clips with the team so they see the protection benefit, and use the AI in-cab alerts before you ever pull up footage in a meeting. Drivers buy in fast when they see it work for them.

On secure cloud infrastructure in the United States. Data in transit is encrypted; data at rest is encrypted. You access it through our web dashboard and mobile apps over HTTPS.

You do. The location data, the trip history, the camera footage — all of it is your business data. If you ever leave, we provide a full export on request.

Trip and location history is retained for the life of your account by default. Camera footage retention varies by plan (critical clips are kept permanently; continuous on-device footage rolls). We can adjust retention to match your records-management or legal-hold policy.

Yes. CSV export is built into every report, and the API exposes the raw data feed if you need automated extraction.

You can export everything on the way out. After cancellation we retain your data for a short window in case you change your mind, then it is permanently deleted.

Yes — we have municipal and government customers running production fleets on the platform. We can provide our security documentation on request as part of an enterprise procurement.

In the United States. You call a real person, not an overseas ticket queue. Same team that helps with install troubleshooting also helps with billing, dashboard setup, and FMCSA inspection prep.

No. Support, training, dashboard setup, and onboarding are all included with every plan.

Yes. During onboarding we sit with you (over the phone or screen share) and build your job-site geofences, after-hours alerts, and the weekly reports that go to the right people. You leave the call with a working setup, not a how-to PDF.

Most issues are resolved by walking through a five-minute diagnostic over the phone. If a device is truly defective under warranty we replace it. We do not leave you with a quiet truck and a "submit a ticket" email reply.

Yes. Onboarding includes a session for dispatch and a separate session for drivers. After that, additional sessions are free anytime you onboard a new hire or roll out a new feature.

Yes — those are some of our most common customers. Live GPS plus FSM integration helps dispatch the closest tech, gives customers accurate arrival windows, and proves time on site for billing.

Yes. Construction fleets benefit from GPS on the trucks plus asset trackers on trailers, generators, light towers, and skid steers — and DVIR / ELD on the regulated CDL trucks. One platform, one bill.

Yes. Live GPS, geofences around customer properties, and idle reduction are the typical wins. Asset trackers protect trailers, mowers, and equipment from theft.

Yes. Route history, dispatch, and proof-of-delivery time work especially well for delivery operations. Dash cameras protect drivers in the high-traffic environments where most claims arise.

Yes. The ELD All-in-One Tracker handles FMCSA HOS / DVIR for OTR trucks, AI dash cameras protect drivers on high-speed roads, and IFTA mileage reporting comes out of the box.

Yes. We have municipal customers running everything from public works trucks to police departments. The platform supports the access control and record-keeping these customers need.

Yes. Smaller field-service fleets often pair GPS tracking + dispatch + QuickBooks billing to turn a phone-and-spreadsheet operation into a real dashboard. The setup is fast and the time savings are immediate.

Yes. Most of our customers run between 5 and 50 vehicles. The pricing, support, and onboarding are designed for small fleets — you get the same dashboard and the same support as a 200-truck fleet, just sized to your business.

Often, yes — particularly for AI-detection cameras and telematics together. The amount varies by carrier. Ask your commercial-auto underwriter what they offer for video and telematics, and we can supply documentation of what is being recorded.

It is the difference between he-said / she-said and "here is exactly what happened." In rear-end cases, lane disputes, and pedestrian incidents, road-facing video has cleared drivers who would have otherwise been stuck eating fault.

Yes. Time-stamped, location-stamped video from a tamper-resistant fleet camera is admissible in most jurisdictions. We can produce the original clip with metadata intact if it is needed for legal proceedings.

Your CSA score is built largely from inspection violations, crash data, and hours-of-service compliance. ELD plus AI dash cameras directly improve every input — fewer HOS violations, fewer reportable crashes, better driver behavior trend.

Yes. The combined road video, GPS speed, and braking event data provides a strong factual record your insurer can use to recover from the at-fault party. Customers regularly tell us this turns "give up the deductible" cases into successful subrogation.

Monthly or annually, by credit card or ACH. Annual plans are discounted vs. monthly. Invoices come from billing@responsiblefleet.com and you can view all charges and download receipts from your account portal.

From your account portal, click "Update payment method." That takes you to a secure card-update form processed directly by Stripe. Card details are encrypted; we never see or store the full number.

Add: order a device from the shop or call us. Remove: email billing@responsiblefleet.com with the vehicle and we will adjust your next invoice. There is no minimum vehicle count.

billing@responsiblefleet.com or call the number on your account portal. A real US-based person handles billing — same team that handles support.

In many cases, yes. We have walked customers through reading their existing contract, identifying termination clauses, and timing the switch around their renewal date. Email us your situation and we will give you straight advice — even if the answer is "wait six months."

In about two weeks. We send hardware, you install (or we coordinate an installer), our team builds your dashboard to match the alerts and reports you had at the old vendor, and you train your team in one or two short sessions. We have done this enough times that the process is predictable.

Your data at the old vendor stays with them per their contract. Going forward, all your new data lives with you and is fully exportable. Some customers ask us to import historical reports from the old vendor — we can usually accommodate that.